Program components: The program includes accommodations, two meals a day, leader/
guides, transfers which are part of the program, and monument, historic site, park and
museum fees, on the itinerary.
Program Does Not Include: Your
expenses incurred before and after the program such as accommodations, meals, travel and transfers;
excess baggage charges; all beverages, including soft drinks, liquor, beer, coffee,
tea and bottled water; airport, security and departure taxes; passport and visa fees;
vaccination; drugs and medical expenses; insurance; single supplements; tips and gratuities; personal items
such as laundry, postage and telephone.
Surcharges: Good value and personal service are basic tenets of our program. We
try to keep fees in line with the cost of doing business and our desire to attract
participants eager to experience culture and environment in an intimate and sensitive
fashion. Fees are based on at least six participants. There may be a surcharge of US$100
for programs with less than six participants. Programs are based on the itinerary, tariffs
and exchange rates at the time of publication. No revisions are anticipated; however, fees
are subject to adjustment in the event of alterations in currency exchange, inflation, the
imposition of surcharges or changes in the itinerary, with the understanding that any
additional expenses will be paid by the individual participant.
No Refund on Unused Services: No refund or credit is given for unused program
services or accommodations or leaving a program early for whatever reason: culture shock,
inadequate physical conditioning, health, injury, etc. Refund will not be given to anyone
asked to leave the trip because he or she is, in the opinion of program leaders,
compromising the safety, security or success of the program.
Risk: Educational value, safety, security, health, road quality, seasonal
climatic norms and riding difficulty are considered in the construction of the itinerary.
Paved and unpaved roads are used. We do not engage in "sanitizing missions" to
eliminate all environmental dangers. In fact we leave the environment as we find it. It is
our policy to avoid civil unrest and acute crisis. While safety is a factor in planning
the program, because the program involves bicycling on roads shared with motor vehicles
and, in part, routes are selected because they go to desirable areas, we make no claims as
to the safety of the itinerary. Furthermore, the organizers can not anticipate and are not
responsible for the actions or circumstances created and controlled by others, including
but not limited to the weather, the conditions of the routes and program destinations, the
behavior of other road users, the skill and judgment of participants, and the negligent or
criminal actions of other individuals. To the extent possible the organizers make
reasonable inquiries as to the conditions of our routes and destinations and inform
participants of the general nature of risks we are aware of. The right is reserved to make
changes in the itinerary and its included features, with or without notice, as may be
necessary for the well being and the proper carrying out of the program. It is recommended
that participants master the material covered in an "Effective Cycling",
"CAN-BIKE", or similar comprehensive adult cycling course, prior to the trip.
Registration: Register online or by sending your name, address, phone number, name
of the program(s), a signed Voluntary Waiver and
Release Form Liability and Indemnity Agreement and a deposit of $300 per program (of which $100 is a non-refundable administrative
Registrations submitted less than 60 days prior to departure should include the full
program fee. Registrations received less than 30 days prior to departure will be accepted
subject to availability and a late fee of $50. Due to
possible visa and vaccination requirements, limits on group size and the advisability of cracking the reading list,
early registration is encouraged.
Full Payment: Due 60 days prior to departure. If payment has not been received
and no special arrangements have been made, we reserve the right to assume withdrawal and
fill the space.
Withdrawals: To receive a refund if withdrawing, submit a letter of withdrawal
in writing to Ibike. Our policy is as follows: (1) A $100 administration fee is forfeited,
per program, for all withdrawals. (2) A fee of $300 per program is assessed for withdrawals
within 60-30 days prior to departure. (3) The full price of the tour is assessed
for withdrawals initiated less than 30 days prior to departure. Changes in medical
circumstances are not considered as exceptions to our normal refund policy. Insurance
coverage for trip cancellation/interruption is available from several companies.
Cancellation: If program is canceled by the organizers, all monies paid for
services not performed in accordance with the contract will be refunded within fourteen
days after cancellation, unless the participant requests that the organizers apply the money to another
Pre-Departure Services Provided: On receipt of your Release From Liability we
forward a pre-departure packet. This contains information on: international travel, air
travel, preparing your bike, selecting personal equipment, visas, immunization, books to
read, insurance options, etc. We welcome calls or letters if you need additional
Air Transportation: We usually do not escort groups during air travel. If you
would like, we will help you book your flight. We have extensive knowledge of alternative
arrangements for reaching our destinations with reliable and competitively priced
services. There is no extra charge for this service. We are also willing to help you plan
and book your extended travel arrangements before and after your program.
Travel and Equipment: Most travel is done by bicycle. All-terrain-bicycles or
touring bikes are recommended. Participants are fully responsible for their own bicycle
and personal equipment. Information on selecting and setting up your bicycle and equipment
is sent in a pre-departure information packet.
Baggage: Participants are responsible for carrying their own belongings during
the cycling portion of the program, except on programs specifically
identified as having a support vehicle. Baggage is at owners' risk throughout the program.
Baggage allowances for airlines vary so contact the airline for their current policy. Excess
baggage charges must be borne by passenger.
Accommodations: Sleeping arrangements range from local housing to cabins with
bunk beds, simple hotels and tourist hotels. We endeavor to select clean, friendly and secure
accommodations. Rates are based on shared rooms. Rooms are generally, but not always, double occupancy.
Will try to match people with roommates, if they wish. If you want a 'twin shared room" that is not available, don't have a roommate, or don't want a roommate,
there may be a single supplement charge. This
represents the actually difference in the cost to the program.
Similarly there may be situations where single rooms cannot be
guaranteed. Plumbing, electricity and modern services are often not
available, and when seemingly available, maybe malfunctioning or nonfunctioning.
Meals: Provided at or above the local standard and often taken family-style.
Variety and choice of food is often very limited. Food for certain restrictive diets may
be unavailable. Choice of beverages is often very limited.
Taxes and Tip: Gratuities for local guides, porters, waiters, etc., are
customary and at the individual participant's discretion. Airport departure taxes are the
responsibility of the traveler. The organizers pay taxes on lodging and meals, while with the
Travel Documents: Participants are responsible for their own travel documents.
Participants must carry a valid passport. A current International Certificate of
Vaccination is necessary for travel in some countries. Visas may be required. Participants
are responsible for acquiring the necessary visas. Visas are issued solely at the
discretion of visa officials. If a visa is denied your program fee will be refunded.
Health Responsibilities: Participants are responsible for their own physical and
mental health. The program includes strenuous physical activity in a different culture.
For the safety and enjoyment of all participants, good physical and mental health is
for these programs. The ability to participate by those who have any physical or mental
impairment that will impede them from active daily bicycling and/or sightseeing
activities, or have conditions that will be aggravated by these activities will be
evaluated on an individual basis. We may require a statement from a physician describing
the nature of the limitations and accommodation needed. We will make a reasonable effort
to accommodate some limitations. The organizer reserves the right to refuse acceptance of
anyone whom it deems unsuitable for a trip. Under no circumstances will acceptance be refused
based on race, creed or sex. Vaccination(s) and prophylactic medicine(s) are required or
recommended for travel in some areas. It is recommended that an ANSI/Snell approved
bicycle helmet be worn during all bicycling activities.
Medical Care: Programs operate in areas remote from modern medical facilities.
The organizers provides information and guidelines to help participants stay healthy, but
assume no responsibility for medical care or advice, or for a participant's physical or
mental health, prior to, during or after the program.
Insurance: Personal health insurance, travel, evacuation and baggage insurance
is strongly recommended. Cycling and travel have inherent risks. Even the most
conscientious behavior does not guarantee against illness or injury.
Special Arrangements: We want you to have a great trip! Please express your
individual interests. We try to be accommodating. It is not always possible to make
changes in itineraries, but we want you to be as satisfied as possible about overall